Sub-Committees

Anyone can serve on the sub-committees. Call for volunteers are put out at meetings and/or on the listserv. Sub-committees can be created on the fly, though there are a few standard ones year-to-year, including the History Month sub-committee and Award Ceremony sub-committee.

GLBT History Month Sub-Committee

In the winter (or near as possible to the end of the previous GLBT History Month), a call for volunteers for planning the GLBT History month banquet is sent out. Anyone can volunteer for this sub-committee.

Members:

• Chair: AD of LGBTQA Programs & Services.
• As many as five volunteers to help plan the banquet.

Duties:

• Work closely with and under the AD of LGBTQA Programs & Services.
• Decide on the location and catering.
• Do any fundraising required (if located outside the Union).
• Secure entertainment/music.
• Work with the treasurer to coordinate bill-paying.
• Design and send out general invitations.
• Design and send out invitations to directors and deans to purchase tables.
• Design the event program.
• Other duties as the AD of LGBTQA Programs & Services and the CGLBTC require.

Time requirement: Monthly meetings leading up to the banquet, abililty to oversee at least one project duty under the list.

Award Ceremony Sub-Committee

In the Spring, the call for volunteers is sent out for this sub-committee. Anyone can volunteer.

Members: 2-5 people to plan and coordinate the nominations and event.

Duties:

• Set up the date for the award event. Work with the Chancellor's secretary to find a date/time that works for him. The event is usually in the end of March or the beginning of April. Announce the date to the listservs.
• Update the nomination forms for Staff/Faculty and Student awards. Nomination deadline is typically 1-2 weeks before the event.
• Send the forms to the webmaster to have them added to the website. Keep the webmaster informed on deadlines and other annoucements regarding the awards.
• Send out the nomination announcements, and many reminders leading up to the deadline. Hit up the listservs, e-news, Nformation, etc.
• Collect nominations.
• Meet to decide on the award winners for the year. Inform the winners in enough time so they can invite friends and family. Send announcements of the winners to listservs and e-news and Nformation.
• Coordinate the event planning with the Chancellor's secretary.
• Find an MC for the event.

Time requirement: 5-10 hours over three to four months.